What is the GDPR?

General Data Protection Regulation (GDPR)

Approved by the EU parliament in April 2016, the General Data Protection Regulation will replace the Data Protection Directive, which currently regulates how personal data can be used.

The current directive was enacted before internet and Cloud tech became mainstream. Today, there are new (and unforeseen) ways of exploiting personal data: the GDPR seeks to address these threats by imposing tougher penalties for non-compliance and giving people greater control over what companies can do with their data.

The GDPR comes into effect on in 25 May 2018.


Lawfulness, fairness and transparency

Consent must be obtained from candidates before processing personal data. When collecting personal data, you should tell candidates who you are, how personal data will be processed and if personal data will be disclosed to third parties (i.e your clients)

Purpose limitations

Candidate data collected can only be used for legitimate and specific reasons, and you must inform candidates of these reasons.

Data minimization

Candidate data collected should be adequate, relevant and limited, and you are sufficiently capturing the minimum amount of data needed for processing.


You must take reasonable steps to ensure that personal data is accurate and kept up to date. This includes updating or deleting inaccurate data or when a candidate inform you of any changes.

Storage limitations

Personal data must be kept in a form which permits identification of candidates for no longer than is necessary for the purposes for which the personal data are processed. You should have a data retention policy that identifies when and how records may be destroyed.

Integrity and confidentiality

Personal data must be processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

Candidate’s Rights


GDPR Compliant Feature Stack:

GDPR Compliant Feature Stack
  • Automated Consent tracking (including legal basis of processing properties)
  • Embedded GDPR-compliant website and recruitment workflows
  • Candidate portal and Engagement Hubs (to allow candidates to modify data and exercise rights)
  • Auditable activity logs and history (including timestamps)
  • Compliance Dashboard: Out-of-the-box reports to track compliance levels over time

Learn more



GDPR Compliance dashboards
  • Get an at-a-glance view of the candidates that have given you consent by month
  • Track compliance levels over time
  • Ability to filter by consultants & locations
  • Drill into data to identify deleted records- what has been deleted who did it and when?
  • Align to KPIs – give your consultants compliance goals and track performance

View live dashboards

Data Security
  • Your data is hosted on best-in-class datacenters that are fully compliant of Industry Standard Accreditations, so you can be assured that all your data is safe in the Cloud.
  • SAS70 Type II – Detailed Service Auditor Report
  • PCI DSS Level 1 – PCI Data Security Standard
  • ISO 27001 – Certification for Security Management System
  • FISMA – Government Agency’s standard for Federal Information Security Management Act.
  • To learn more about our commitment to data security, visit our Trust page here.


GDPR Strategy Guide
for Recruitment Businesses

Download the guide to find out exactly what you need to do stay compliant